Teams (Public)
Understanding Teams in Keeper
What Are Teams in Keeper?
Teams in Keeper are groups of users that simplify the management of shared folders, permissions, and security policies within an organization. Instead of assigning permissions individually, you can manage access at a team level, ensuring a scalable and efficient way to handle credentials.
How Teams Are Used in Keeper
- Access Control: Assign users to teams to control who can view, edit, or share records in shared folders.
- Simplified User Management: When a new employee joins a department, adding them to the relevant team automatically grants them access to the right records.
- Security & Compliance: Teams help enforce least privilege access, ensuring users only have access to what they need.
- Role-Based Management: Teams can be paired with Roles to enforce specific security policies, such as requiring MFA for sensitive teams (e.g., Finance or HR).
Best Practices for Using Teams
1. Align Teams with Business Departments or Functions
Create teams based on departments (e.g., Finance, IT, Sales) or job functions (e.g., Support Staff, Developers) to ensure proper access control.
2. Use Teams to Manage Shared Folder Access
Instead of assigning access individually, grant shared folder permissions to teams. This makes onboarding and offboarding users easier.
3. Implement Security Policies per Team
For teams handling sensitive information (e.g., Finance, HR, IT), enforce additional security measures such as:
✅ Requiring multi-factor authentication (MFA)
✅ Restricting record sharing outside the organization
✅ Enabling audit logs for monitoring access
4. Regularly Review and Update Team Memberships
Ensure that only the right users are part of each team. Remove old members immediately when they leave or change roles.
5. Combine Teams with Roles for Fine-Grained Access Control
- Teams control access to specific records and shared folders
- Roles define what users can do (e.g., enforce MFA, restrict sharing)
Using them together ensures better security and usability.
Example Team Structure
For a small SME where Globe2 handles global administration, an efficient team structure could look like this:
| Team Name | Purpose | Example Access |
|---|---|---|
| Management | Executive team members who need access to company-wide credentials. | Access to all business-critical logins (e.g., banking, contracts, key systems). |
| IT / Security | Internal IT lead or security champion. | Access to infrastructure-related credentials (e.g., servers, domain registrations, cloud services). |
| Finance & HR | Handles financial data, payroll, and HR systems. | Access to accounting software, payroll systems, and sensitive employee data. |
| Sales & Marketing | Manages CRM, social media, and marketing tools. | Access to CRM, social media accounts, and marketing automation tools. |
| Operations & Support | Handles daily business operations and customer support. | Access to support platforms, scheduling tools, and inventory systems. |
How This Structure Works in Practice
- A new sales employee joins → They are added to the Sales & Marketing Team, automatically gaining access to CRM & social media credentials.
- An HR team member needs payroll software access → They are added to the Finance & HR Team.
- The business owner gets visibility over Management Team credentials but cannot manage users or licenses.